Three tips if asked for 5 bullets on what you did last week

First, I want to make it clear that the views expressed in this blog are my own and do not represent any branch of the US government including the Department of Defense (DoD).  For those who have followed my past blogs you may know that I am a strong supporter of the Object Management Group (OMG) standard called Essence.  This blog is not a pitch for Essence, but it is a pitch for a simple idea that underlies Essence.

Today, with the Department of Government Efficiency or DOGE initiative many are being asked for 5 bullets on what they did last week.  Many of those people are being told not to just say things like, “they went to some meeting,” or “they reviewed some document.”  Rather they are being asked to state what they did last week in a way that conveys their contribution to the mission of their organization.  Keep that word “mission” in mind. I now want to share three tips for anyone being asked to complete this task.

First off, I am one of the people  who was asked to do this, and I don’t find this task difficult at all. I actually enjoy doing it because I have been doing this every week for the past 40 years without having to be asked to do it. I keep  notes as anyone who has read my latest book, “Human Resilience: Keep Running Your Life (https://rb.gy/is0s1z)  knows.  

And I don’t just write the notes down.   I also read my notes regularly and reflect on how I can do better toward achieving my objectives or my “mission.”  I do this for my professional life and for my personal life.

This habit that I have followed all of my life helps me ensure I am spending my time in an efficient and effective manner.  This is my first tip. If you don’t already do it, please consider it.  I know a lot of people don’t keep daily notes and I have heard all kinds of reasons why they don’t.  But this isn’t rocket science.  I don’t care how smart you are or how good your memory is. It is just too easy to get off track doing things that take you away from your “mission.”  This is true for both your personal and professional “mission” in life.

My second tip has to do with the way you explain what you do to contribute to your “mission.”  I have blogged in the past about the explosion of terminology with very little meaningful differences, particularly  within the cybersecurity and cyber-resilience communities (https://paulemcmahon.wordpress.com/2023/03/11/the-real-problem-at-the-core-of-most-successful-cyber-attacks-today-cybersecurity-in-a-nutshell/).  And today the problem is not getting any better.

Due to this unfortunate situations, we all need to be very careful about the words we use when explaining  what we do. This is particularly  important when asked to explain what you did last week and to do it in just 5 bullets.  When completing this task I suggest you think about how what you are doing adds essential and distinct value to your organization’s “mission.”  If you can’t clearly articulate your distinct added-value  your job might be at risk.  And if you think about it, it should be. For those who may be struggling with this tip, let me give you an approach that might be helpful.

If what you are doing sounds like the same thing someone else is doing either in your organization or a different organization, then think about what it is that makes the part you do distinct from what the other person does.  This might lead you to talk to that other person.  The purpose of this conversation is for both of you to agree on your distinct and essential parts.  If there is overlap, then you should agree on one of you being the primary responsible person and set up a regular time to talk to each other each week.  Keep in mind that it will be better if you two work this out before DOGE does. That is my second tip.

The last tip I want to give you is to be aware that the first two tips don’t just work in your professional life.  This same kind of thinking works to solve many personal challenges as well.

In my book, Human Resilience: Keep Running Your Life ( https://rb.gy/is0s1z) I demonstrate these simple ideas and more with personal real life stories of how I have kept running both my personal and professional lives despite many of the  common adversities we all face each day of our lives.

Feedback, as always, is encouraged.

A different kind of “ghostwriter”

I received some great feedback on my last blog–

https://paulemcmahon.org/2025/01/04/why-i-didnt-use-an-ai-or-a-ghostwriter-to-help-write-my-book/.

One of my readers sent me the following comment:

“I think there is a difference between a professional editor and a ghost writer.  A professional editor just provides comments and suggestions on what you wrote whereas a ghost writer takes your ideas, ramblings, and streams of consciousness and puts those into words where you get all the credit.”

I agree with this comment.

Another reader who is also an author said,

“I understand why you didn’t go for a ghostwriter or the use of AI. However, I use a ghostwriter… to write according to a book structure designed by me… I want him to write in an entertaining way…  I then review, add, remove and correct…  I make sure what I want to be said is said…with this process I get a book telling my story as I want to tell it…”

This comment resonated with me.   It describes an effective way for busy people to– as  the reader points out– get a book telling their story the way they want to tell it while using their own time efficiently.  

However, what struck me as I read these comments was the fact that the kind of “ghostwriter” I am using is different from what both of these readers are pointing out.  This is why in my last blog I said, in reference to some of the blogs  my ghostwriter wrote for me, that in the interest of transparency and full disclosure, when I post these blogs over the upcoming weeks/months I will make it clear that I didn’t actually write these blogs.

 With that thought in mind below is a link to one of these blogs that I didn’t actually write.  Note that the byline seems to indicate that I am the author.

https://penzu.com/p/59c82eacf64ccf9f

The actual author (ghostwriter?) of the blog has taken ideas from my book and turned them into a step-by-step approach to build resilience.

First, I want to make it clear that I actually like this blog! I found it interesting and I learned something by reading it!!

However,  developing a step-by-step approach to building resilience is something I intentionally did not do in my book.  I even cautioned readers up front in the book against using my life lessons as a recipe for resilience.

Rather, I made it clear in my book that my 35 life lessons are lessons that worked for me in achieving a degree of resilience in my life.  I did not want to tell readers “how to”  use my lessons because I felt it would be more effective to challenge the reader to think about the lessons within the context of their own life and then decide for themselves which ones might be beneficial.

The author of this blog (ghostwriter?) took the ideas I shared in my book and came up with their own 7 step approach to strengthen resilience.  When I first read this blog I was concerned especially because it went beyond what was in my book and at first I even thought it was counter to the message in my book.  But after reading the blog a second time I started to feel differently about it.  

Although it seemed to indicate from the byline that I was the author, it was clearly written from a third person perspective.   It was also clear to me that whoever wrote this blog had not only read my book, but had understood my key points well enough to provide examples that could be understood by a much wider audience than just runners.   This was exactly what I hoped readers would do! 

I said up front in the book that if you are a non-runner, it is the idea I hope you take away and find a way to apply to your own life. The author of this blog had done exactly that.  They had taken my ideas and added their own 7 step approach to strengthening resilience.  Not only that, I actually found myself liking the 7 step approach! 

After reading the blog a third time it occurred to me that the approach being advocated might be very useful  for those who needed a little more help on how to transform my life lessons into an approach they could use to help build their own resilience. 

I finally concluded that the author of this blog not only understood the key points in my book,  but had built on those points to create something new and potentially useful to  others.   And that is exactly what I hoped readers of my book would do.   

Maybe ghostwriter isn’t the right word we should be using here. Afterall, it isn’t really ghostwriting when you take an idea and build on it to create something that potentially can help more people. What do you think?  Feedback is encouraged. 

P.S. If you’ve been thinking about purchasing my book in the ebook format, there will be a limited time special price deal starting soon on Amazon. 

https://shorturl.at/HGpyo

Why I didn’t use an AI or a “ghostwriter”  to help write my book

When I wrote the first draft of my latest book, “Human resilience, Keep running your life,”  [https://shorturl.at/HGpyo]  it looked quite different from the version I ended up publishing.  As an example, the subtitle was originally “Keep Running For Life” rather than the current  “Keep Running Your Life,”   And none of the  35 life lessons were explicitly highlighted.  I also didn’t have the following words in the front of the book suggesting how the reader should use the material in this book. 

“…The 35 life lessons presented in the book should not be viewed as a recipe for human resilience. They are lessons that worked for me in achieving a degree of resilience in my life. My running stories provide examples of the “how.” Runners may want to think about the details in these stories more carefully. If you are a non-runner, I suggest you think about the life lesson first in the context of your own life. Then read enough of the running story to get the idea. It’s the idea I hope you take away and hopefully find a way to apply to your own life…”

A big thank you to all my reviewers who helped by giving me good suggestions that helped to make the book better by making these changes.

But let me make one point perfectly clear.  I wrote my book. I did not use a “ghostwriter” or any AI  tools to help.  Not only that, it is also written in my words with a style I  am comfortable with.  In fact, I also narrated the Audible version of this book and when doing so I actually went back and changed certain words in the written text because I didn’t feel  comfortable verbalizing parts of the book with words I didn’t feel would naturally flow from my lips.    That said, I did have many  great suggestions from my many reviewers who I will be forever indebted to.  I also want to make it clear that none of my reviewers  were professional  paid book reviewers. They were friends who gave me suggestions that I thoughtfully considered, before making any change.

So, when a friend suggested I consider using a professional book writing  agency  to do a professional editing of the book and  help market the book by writing a few articles and blogs about the book I was more than a bit leery.  Nevertheless, I agreed to give at least part of his suggestion a try by contracting the agency to write a few blogs and articles about the book.

When I received the first few blogs I gave them to my wife to review without telling her who wrote them.  She responded by telling me how surprised she was at how much  my writing had improved.   That is when I broke the news to her that I had not actually written these blogs, but they  had been written by a professional book reviewer who had obviously read the book, understood my points, and was able to communicate my message, arguably,  better than I.

So now I was starting to question my own thinking about needing the words to “feel”  like they flowed naturally from my lips.  Was it so important that a book be written in the exact words of the author?  If the author’s  message could be better conveyed using other words, was there anything wrong with that?

This was leading me to understand why many people use ghostwriters, yet something just didn’t feel right about it.  And,  at the same time, to make this problem even more complicated  the professional “ghostwriter” who had really written these blogs had gone beyond just changing some of my words.  They actually did what I had suggested any reader of my book do.  They had taken away the “ideas” in the book, as I suggested, and provided  examples beyond running that could easily be understood by anyone—runner or non-runner.

I was now seriously wondering if I should have let this company, not only write a few blogs and articles about the book, but also do a complete professional editing.  It had become clear to me that the skills of these professional writers far exceeded my own skill as a writer.   But still, something didn’t feel right about it, and it led me to do a little investigation into the ethics behind using ghostwriters. 

I found the following words  that resonated with me on the internet – “Using a ghostwriter can be considered ethical as long as there is full transparency about the practice and the author does not attempt to deceive the reader by claiming full authorship of the work; the key is to disclose the use of a ghostwriter when appropriate, especially in situations where public credibility is important.”

 So, in conclusion, to be clear, maybe I’m old school, but if I am going to tell people I wrote a book, I want it to sound just like it would if I was talking to them. That is why I decided not to use a “ghostwriter” or any AI tool to help.  That is just the way I feel about it.

However,  in the interest of transparency and full disclosure I have also engaged some highly qualified professional “ghostwriters” to help me market the book through blogs that share ideas found in the book with  interesting examples that hopefully can help both runners and non-runners keep running their life. 

When I post these blogs over upcoming weeks/months I will make this point clear in the interest of transparency and full disclosure. 

P.S. By the way, I did write this specific blog with no help from a “ghostwriter” or AI tool. –:😊)

Human Resilience: Keep Running Your Life

There is a long story behind my latest book, “Human Resilience: Keep Running Your Life.” To get the short quick version listen to the following 50 second video book trailer. If you want a little more information about the book, below the video trailer are a few links to clips from the audible version of the book.

Click below to listen to a 90 second clip from the audible version of the book on the background and purpose.

For those interested in digging a little deeper into the thinking behind the book and learning about how I used modeling and my personal running data to help me become a more resilient runner listen to the following roughly 5 minute clip from the audible version.

The ebook, paperback, and hardcover version of the book will be available for purchase on Amazon.com starting December 15, 2024. Click the following link to learn more:

https://shorturl.at/HGpyo

You can purchase the Audible version of the book now, and you can get a free sample of the first 5 minutes of the Audible version of the book (click on preview) at the following link:

https://shorturl.at/ndS7r

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